Privacy Statement

This is the privacy statement of CoworkDen Share Spaces, located at Bijlmerdreef 250A, 1102 AB, Amsterdam, Netherlands. We are responsible for the processing of personal

data as described in this statement.

Contact Information:

• Website: www.coworkden.com
• Address: Bijlmerdreef 250A, 1102 AB, Amsterdam
• Phone number: +31 20 304 44 24
• Email: info@coworkden.com

What Personal Data Do We Process?

At CoworkDen Share Spaces, we collect and process personal data when you use our services or provide these data to us. Below is an overview of the types of personal data we process:

• First and last name
• Phone number
• Email address
• Information about your use of our website
• Browser used and device type

Special and Sensitive Data

We do not intentionally collect personal data from visitors under the age of 16 unless parental or guardian consent is provided. However, we cannot verify the age of each visitor. We encourage parents to monitor their children’s online activities. If you believe we have collected data from a minor without the required consent, please contact us at info@coworkden.com. We will promptly delete this information.

Why and on What Basis Do We Process Personal Data?

CoworkDen Share Spaces processes personal data for various purposes, including:

• To contact you by phone or email when necessary for the performance of our services (legal basis: consent).
• To analyze and improve the use of our website and tailor our services to user preferences (legal basis: legitimate interest).
• To comply with legal obligations, such as tax obligations (legal basis: legal obligation).

Automated Decision-Making

CoworkDen Share Spaces does not make decisions with significant consequences for individuals based solely on automated processing. This means that there is always human intervention before any decisions are made.

How Long Do We Retain Personal Data?

We do not retain your personal data longer than strictly necessary. This means:

• First and last name: up to 3 weeks after the last contact.
• Phone number: up to 3 weeks after the last contact.
• Email address: up to 3 weeks after the last contact.
• Website data: 26 months.
• Browser and device information: 26 months.

Sharing Personal Data with Third Parties

CoworkDen Share Spaces does not sell your personal data to third parties. We only share data if it is necessary for the performance of our services or to comply with legal obligations. With third parties who process personal data on our behalf, we enter into data processing agreements to ensure appropriate protection and confidentiality of your data.

Cookies and Similar Technologies

Our website uses functional and analytical cookies to optimize its performance. A cookie is a small file stored on your device when you first visit our website. These

cookies ensure that the site functions properly and remembers your preferences. You can opt out of cookies by adjusting your browser settings and deleting previously stored cookies.

Your Rights

You have the right to access, correct, or delete your personal data. Additionally, you can withdraw your consent for data processing or object to the processing of your data. You also have the right to data portability, meaning you can request to receive the data we hold about you or transfer it to a third party.

You can submit your request via info@coworkden.com. To verify that the request is made by you, we ask that you send a copy of your ID, with sensitive information such as your photo and BSN number blacked out. We will respond as quickly as possible, but no later than four weeks.

Securing Personal Data

We take the protection of your personal data very seriously. To prevent misuse, loss, or unauthorized access, we implement appropriate security measures. If you believe your

data is not properly secured or suspect misuse, please contact us via info@coworkden.com.

For complaints, you can contact the Dutch Data Protection Authority via their website: https://autoriteitpersoonsgegevens.nl

Privacy Policy and Data Protection

At CoworkDen Share Spaces, the protection of your privacy and personal data is a top priority. We are committed to fulfilling all obligations under the General Data Protection Regulation (GDPR) and have implemented the necessary procedures and security

measures to protect your data. This means we strictly adhere to the following principles:

• Clear Communication: We ensure that our data processing activities are communicated clearly and transparently.
• Specific Purposes: Your personal data are only collected and used for clearly defined, legitimate purposes that have been communicated in advance.
• Minimal Data Collection: We only ask for the data that are absolutely necessary for providing our services, and we do not process more data than required.
• Accuracy and Currency: We actively work to keep the personal data we hold up to date and accurate.
• Limited Retention Period: Data are not stored longer than strictly necessary for the intended purpose, in line with legal requirements.
• Security and Protection: We employ the necessary technical and organizational security measures to protect your data from loss, misuse, or unauthorized access.
• Right to Control: Users can always exercise their rights, such as requesting access to, correcting, deleting, or transferring their personal data.

By following these principles, we guarantee that your personal data are handled with care and always in compliance with the GDPR.

Privacy and Data Protection under GDPR

CoworkDen Share Spaces values the protection of your personal data and compliance with the General Data Protection Regulation (GDPR). We use a Compliance Onboarding Tool specifically designed to ensure that all processes and services we provide fully

comply with GDPR regulations. Below, we explain how we handle GDPR and the role of our compliance tool:

• GDPR Compliance: We process personal data strictly in accordance with GDPR requirements, aiming to protect your privacy and ensure that all data processing

is conducted lawfully. Our Compliance Onboarding Tool plays a key role by

assisting us with risk assessments, internal audits, and continuous compliance with privacy regulations.

• Transparency and Accountability: Our tool helps us document all processing activities, allowing us to remain transparent about how and why we collect and process data. This enables us to clearly inform our clients and meet our

obligation to manage data fairly and transparently.

• Data Subject Rights: With the help of our Compliance Onboarding Tool, we efficiently respect and support the rights of data subjects, such as the right to

access, correct, delete, or transfer data. This enables us to respond quickly to requests and resolve issues within the stipulated legal timeframes.

• Security and Compliance: The tool provides thorough monitoring of compliance with security and privacy requirements, including technical

measures like encryption and access control. This ensures that we protect your data from unauthorized access, loss, or misuse.

With the help of our Compliance Onboarding Tool, we can continuously improve our privacy measures, mitigate risks, and ensure that CoworkDen Share Spaces remains fully compliant with all GDPR regulations.